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Data Collection from School District Data Systems

In today’s educational landscape, data systems at the school district level play an essential role in driving decisions and enhancing student outcomes. In our previous article in the Navigating Data Language series, we delved into both the what and the why of data collection. Now, we’ll dive deeper into the specific data systems utilized within school districts and explore the types of data that are typically collected.

Understanding Data Systems

Data systems, in the context of education, refer to integrated technology solutions that gather, process, and analyze information. These systems are instrumental in the K-12 education environment, serving various administrative and instructional purposes. At the school district level, data typically collected includes student demographic information, academic performance, attendance, special education data, and more.

Data Systems in School Districts

School districts utilize a wide array of data systems to fulfill diverse needs. Here’s an extensive list of common systems:

Student Information Systems (SIS):
Manage student demographics, grades, attendance, etc.

Learning Management Systems (LMS):
Oversee learning materials, assignments, and progress tracking.

Behavior Tracking and Management System:
Helps track detentions, suspensions, and other discipline information. Often included in the SIS, but can be a standalone system.

Cafeteria or Health and Nutrition Systems:
Track payments, manage inventory, handle school lunch information, etc.

Fundraising or Event Management Systems: Manage fundraising, special events, and associated data.

Finance and Human Resource (HR) Systems:
Handle information surrounding accounting and HR tasks.

Transportation or Bus Systems:
Manage bus routes, scheduling, and maintenance.

Library and Media Management Systems:
Handle data related to common library tasks, including books and media.

Parent Communication and Messaging Systems:
Facilitate communication between the school district and parents. Often integrated with the SIS, but can be separate software.

Special Education, Individualized Education Plans (IEP), or Individuals with Disabilities Education Act (IDEA) Systems:
Track data related to special education, IEPs, IDEA, and other relevant information.

Assessment Systems:
Collect and analyze standardized test scores.

Classroom Learning Systems:
A broad category including various applications used in the classroom for delivering learning content and facilitating student interactions.


The exploration of data systems within school districts uncovers a complex yet integral aspect of modern education. From academic tracking to financial management, these systems contribute to a well-rounded educational experience. The future of data collection and management holds the promise of even more innovative solutions, enhancing how schools operate and succeed. If you’re interested in unlocking the potential of data in your district, reach out to us for further support and tools.

In the next article, we will dig into data terminology, exploring the complex language essential for understanding modern data systems. We’ll define key acronyms and industry jargon in an educational context and offer insight whether you’re a seasoned educator or a newcomer.

At CPSI, data collection is at the heart of what we do. Our tools empower educational organizations to collect data seamlessly from nearly any source. Check out our state-level data systems here.

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